WEBVTT

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A tidy answer can still be wrong.

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Our invented Wellington HR team met about

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a buddy programme for new staff.

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Imagine the summary says,

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approved.

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Now check the notes.

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It was discussed.

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Not approved.

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Before you share a summary,

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check what the source actually says,

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and keep the decision with a person.

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The Privacy Act twenty twenty still applies

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when you use personal information with AI.

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Enterprise data protection doesn't replace

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your organisation's responsibilities.

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The Privacy Commissioner recommends assessing

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the privacy impact before you start using

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an AI tool,

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and updating that assessment as things change.

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So, for practice,

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use invented or public material.

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Keep passwords, tokens,

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payroll, and sensitive staff records out.

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And removing a name isn't enough.

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An address, a job title,

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or a mix of details can still point to one

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person.

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If a real task needs personal information,

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talk to your privacy lead first.

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Before you share anything,

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check five things.

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The source.

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The facts.

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The meaning.

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The audience.

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And the owner,

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the person responsible.

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Open the reference.

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Confirm the numbers and the dates.

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A citation, or a confident sentence,

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isn't proof.

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New Zealand's public service guidance says

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the same: verify what AI generates against

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trusted sources.

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Next, a simple team rule.

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The lesson's starter names the approved account,

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the allowed tasks,

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the reviewer, and who to contact if something

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goes wrong.

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Mark it as a draft,

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and get it approved.

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Your team rule should also say what to do

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after a mistake.

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Name the contact and the reporting route,

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so anyone who shares the wrong thing knows

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the next step.

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Then practise.

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Five minutes a day,

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for the next week.

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One small task each day.

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Keep the source,

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the prompt, the revision,

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and a short check note.

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You'll soon see which checks come easily,

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and where you'd like some help.

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That's a good guide to what to learn next.

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And talk to a colleague or your manager about

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one useful habit.

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Agree a task your workplace allows,

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who reviews it,

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and where the data boundary sits.

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Finish the quiz and complete the lessons.

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Signed-in learners who meet the requirements

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can get TheColab's course certificate.

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When you're ready,

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there are more courses and workshops at copilot

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training dot co dot N Z,

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slash courses.

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Thanks for learning with us.

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This is independent training from The Colab.

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It's not affiliated with Microsoft.